Costs

2018 December Spaces

5 ½' x 8' single regular booth:  $60

12' x 7'6" booth (Commons only):  $120

 

2019 Spring/March Spaces

5 ½' x 8' single regular booth: $60

12' x 7'6" Booth:  $100 (Commons Only)

Rental add ons:

Tables w/ 2 Chairs: $10

Electrical access:  $5 / outlet

 

General Information

What are the booth sizes?

5 ½ ft x 8 ft (except for a very few in the Cafeteria that are 4ft x 11ft.)

12' ft x 7'6" along the Commons walls only

10' x 16' available in Gym B during Spring only.

Room Layouts can be downloaded here for the Holiday Fair and here for the Spring Boutique.

What hours will the show be open to customers?

Saturday Shopping is 9:00 am till 4:00 pm

Sunday Shopping is 10:00 am till 4:00 pm

Will the show be effected by bad weather?

Since our show is indoors, usually not.  But if extreme weather becomes an issue, there will be a information on the website homepage and a message on the craft fair phone (314-416-1444).

Do all my items need to be hand crafted?

Yes - for the Holiday Craft Fair as this is our juried show that is open to exhibitors who make only handcrafted items.  New applicants are required to include a non-returnable photo of their craft.

No - for the Spring Boutique, but we have separate display areas for vendors, vintage dealers and crafters, so your booth selection will be limited to the appropriate room. 

Do you have tables for rent?

YES, we rent tables and include two folding chairs for $10.00 per event. Most are 6 ft long and fit into the booth spaces nicely. We also have some older wooden tables that are 8 ft. long and fit some end locations that would still allow you access to your booth.

Can I set up early, Friday night?

No.  With school activity schedules, we do not get access to the building to mark the booth spaces until 6:00 p.m. on Friday and must be out of the school too early to allow set up.  In addition, the extra on-site security personnel are only hired for Saturday night, so your booths would not be protected on Friday night.

Can I breakdown early on Sunday ?

NO. In consideration of shoppers and fellow exhibitors, we ask that our crafters do not start vacating their spaces(s) until the advertised Sunday 4;00pm closing.Early departures can be very disruptive to running a credible show.It is important that (y)our shoppers find a fully represented fair until the publicized Sunday 4:00 pm closing time.It is equally important that other crafters not have to be concerned about damage that may occur to their wares from the premature transporting of displays from the premises by neighboring exhibitors.If you find your inventory dwindling, we suggest that you keep a sample of your crafts and take orders

How many years has the show been in existence?

Since 1980, the Oakville Band Parent Association has been holding craft fairs to help support the Oakville High School Band program.

Where should I park?

For both shows we allow on-site parking for our crafters in designated areas only. After unloading, you will be directed to park your vehicle in the designated vendor parking areas. If you have special needs for parking, please contact one of the parking lot monitors and they will assist you.

How many booth spaces do you have?

The December/Fall show has about 350 spaces. Our numbers of crafters vary due to those who utilize multiple spaces. The March/Spring show has about 200 spaces.

Can I request a specific location?

Applicants will be assigned spaces in order received. We will try to accommodate any space requests made on your application that fit into our show. Returning crafters have the option of requesting their same booths, but must sign up for their space at the previous show. This means that to keep your December/Fall space you need to give us the application for the next years December/Fall Show before the show ends on Sunday.

What does it mean “You only have to pay one show out?”

For crafters that do both our December/Fall Show and our March/Spring show, you may turn in the applications, but only pay for the next show coming up.  i.e. Turn in the application for the December/Fall Show (to hold your space), but if you are paid up for the Spring Show you can wait until the March/Spring show to pay for the December/Fall Show. Our craft fairs are always the first full (Saturday & Sunday) weekends in March and December.

Can you help me set up?

We have our band students help carry your products from your vehicles to your booth spaces, but you are responsible for your own set-up. Our students will also be back on Sunday at 4:00 to help carry anything you might have left back to your vehicles.

Do you sell food?

Breakfast, lunch and snack items are available for purchase daily in the kitchen area, inside the cafeteria. Workers will be monitoring all rooms to take orders if you would like them to bring the food to you. There are a lot of options that provide large portions at reasonable prices.

What is the Attendance Prize Giveaway?

This is an optional effort to further promote a good flow of customers, and give you, the crafter an opportunity to “showcase” your wares.  No purchase is necessary to enter, however winners must be present at the time their name is drawn. Entry forms are discarded after each hourly drawing. You, as a crafter are welcome to enter too.

How you can participate: You may donate a handmade item with an approximate minimum value of $10.00 or a $10.00 gift certificate for your merchandise. Donated items will be displayed at the time of each drawing in the Attendance Prize Area. Each item is labeled with the name and location of the contributing crafter, and will receive publicity as announcements are made of the winners at the top of each hour.

What is the cancellation policy?

Refunds will be 100% up to one month prior to the first day of the show. After that date, there will be NO REFUNDS OF ANY FEES.

How can I contact you?

E-mail us at oakvillecraftfairs@hotmail.com

Look us up on Facebook, Oakville Band Parents Craft Fairs (use link in footer)

Or leave a message on our craft fair phone: 314-416-1444

Is a wireless network available?

A special temporary wifi is being set up for our events to accommodate the high usage of the weekend.  A password will be given to you in your registration /arrival packet.

Frequently Asked Questions

  • Applicants will be assigned spaces in order received.  Returning crafters have the option of keeping their booth, but must sign up for their space at next show by the end of current show (Fall to Fall, Spring to Spring)

  • First time applicants are required to include a non-returnable photo of your craft /product.  Handcrafted items will be juried and open only exhibitors who follow guidelines.

  • Crafter must provide their own heavy duty (outdoor type) electrical cords if requesting outlets.

  • Each crafter is individually responsible for satisfying any tax or licensing requirements.

  • Refund policy:  100% refund up to one month prior to show start.

  • OBPA students and parents will be available to help unload vehicles and get your things to/from your craft space. This is a courtesy service we provide, but please be aware they are not here to help you set up your booth as they need to help others unload.

  • OBPA members will be available working floor control to help you with needed restroom breaks, or as runners to get you lunch / snacks from cafe.

  • Crafters must tear down and load quickly at end of show - no more than 1 hour please!  We have to clean spaces for school next day!

Oakville High School

5557 Milburn Road

Oakville, MO 63129

Call

T: 314-416-1444

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